4 Ways to Manage Your Money Like a Pro

money management

Accomplishing big money goals requires a lot of willpower. But willpower is a finite resource. And if you use up all of your willpower reaching for stretch money goals, you’re more likely to burnout, quit, or “cheat” and sabotage your efforts.

Focusing instead on your money management systems can help you make easy, sustainable changes that get you closer to your goals. By working on your systems for money management, you build the day-to-day habits necessary for achieving big money goals.

Here’s how to manage your money using systems that optimize healthy financial habits, minimize poor choices, and do more with your cash each day.

Money goals vs. money management systems

The idea of working on systems instead of goals was one I came across recently while reading “How to Fail at Almost Everything and Still Win Big: Kind of the Story of My Life” by Scott Adams.

It spoke to me in a big way. Here’s what he says:

“A goal is a specific objective that you either achieve or don’t sometime in the future. A system is something you do on a regular basis that increases your odds of happiness in the long run. If you do something every day, it’s a system.”

On his blog, Adams give some examples of systems centered on losing weight for readers to take note of.

“Compare the goal of exercising 3-4 times a week with a system of being active every day at a level that feels good, while continuously learning about the best methods of exercise,” he writes.

“Before long your body will be trained, like Pavlov’s dogs, to crave the psychological lift you get from being active every day,” he adds. “It will soon become easier to exercise than to skip it — no willpower required.”

The same principle can be applied to help improve your finances. Setting long-term money goals that require painful sacrifices to achieve can feel like setting yourself up for failure.

“With many financial goals, we fail to achieve them because humans are wired to think short term and we have to set up systems to actively get around that,” says Ryan Frailich, a financial coach and founder of Deliberate Finances.

How to improve your money management system

At the end of the day, focusing on your money management systems can help you make small improvements that feel easy but have big payoffs.

Here are four ways to change your money systems so that financial achievement is easy, simple and painless.

1. Focus on daily money habits

“For people who do want to achieve their goals, they need to make the process of working towards those goals into a habit,” says Alex Genadinik, a entrepreneur coach and founder of Problemio.

“There is only so much of ‘forcing ourselves’ that we can do in a day,” Genadinik adds. “So if something isn’t a natural behavior as a habit is, people naturally stop doing it.”

To start a healthy money habit, set up a system that is easy, simple, and can be achieved daily. A habit to help curb missed payments or off-budget spending could be checking your account balances each day.

Or, if you’re trying to save money, you might look for one small opportunity to spend a little less  — like getting a $2 coffee instead of a $4 latte.

These small, noticeable results will start reinforcing positive money behaviors. They will strengthen the mental pathways that make money management feel easy and natural. A slow build with small changes will give you chances to build a lasting money habit.

2. Improve your financial knowledge

An important money management tip is improving your financial literacy. As Adams puts it, “gradually replace willpower with knowledge.”

Many money mistakes simply come down to not knowing how to do better or ignorance of better options. Get more informed about personal finance, and you’ll be able to steer clear of money mistakes and risks. And you’ll more easily recognize smarter money choices and financial opportunities.

Learning about money and how personal finance concepts work naturally makes beneficial changes easier. Or as the saying goes, when you know better, you do better.

So pick up a book on personal finance, listen to a money-related podcast episode, or bookmark a blog like Student Loan Hero to learn more.

3. Automate your money management

Automating any financial tasks that you can is another effective strategy for creating a smart money management system.

“This way you’re only deciding once to make that difficult choice, rather than having to do so every pay period or every month,” Frailich points out.

Automating your finances removes the cost of mental effort and willpower it would take to manually take those actions.

Say “you have a goal of building a $1,000 emergency fund by the end of 2017,” Frailich says. “You’re far more likely to achieve it if you automate $42 per paycheck to go straight to that fund than if you have a strategy of ‘I’ll move what’s left at the end of the month to the emergency fund.’”

Automate debt payments or savings transfers with schedule, online payments. Even better, make sure your money never even hits your checking account by splitting your paychecks into separate accounts earmarked for different funds. You can also automate retirement savings through paycheck contributions.

4. Create a feedback loop that rewards positive behaviors

Instead of feeling like your money maintenance is a boring hassle or painful sacrifice, you can set it up to be rewarding. You can create a feedback loop that makes the positive effects of your efforts more visible. And that will, in turn, reinforce your healthy money habits.

Your social circle can create a feedback system that provides those feelings of reward. For instance, maybe you start sharing your debt payoff progress on social media. Those likes and comments you receive in exchange will give your brain the positive feedback and rewards it craves.

Another way to get this positive feedback is to visibly track your progress. You can get an app that shows your saving balance inching up. Or maybe you can set up an automatic alert for each $50 you knock off of your credit card balance.

Money goals can help you plan and get moving in the right direction. But how to manage money better comes down to your systems and money habits. Start with improving money management better, and you’ll do more than accomplish your money goals — you’ll master them.

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