Any financial aid is something to be grateful for, but you can be grateful and still ask for more. If you’ve done the math and your financial aid is not enough to cover college costs, you might consider doing just that.
But what if you don’t know how to ask for more financial aid? Although there’s no guarantee you will get more money, filing an appeal is a straightforward process that’s worth a shot.
How to ask for more financial aid
The Higher Education Act of 1965 gave financial aid administrators the authority to adjust FAFSA data that’s used to determine financial aid. These data adjustments are made in the event of special circumstances that either have no place for inclusion in FAFSA or that happen after its submission.
This process of appeal is called professional judgment. To have any chance, though, you’re going to have to learn how to negotiate financial aid. Here’s the step-by-step.
1. Write a detailed letter explaining the reason for your appeal
This is what initiates the Professional Judgment Review.
Your appeal may be needs-based, meaning your initial financial aid offer is not enough to cover your costs. Or it can be merit-based, meaning you have a higher offer from another school or some significant achievement since you first submitted the FAFSA.
A needs-based appeal might be right for you if your family experienced a job loss or reduction in salary. It might also apply if your family has extra expenses for a special needs child or elderly parent care, or even if your parents themselves enrolled in college. Finally, you might need more financial aid if your family survived a natural disaster.
Merit-based appeals, on the other hand, are all about your academic achievements. If your grades significantly improved since you submitted the FAFSA, for instance, you might notify the school to see if it will grant you more merit-based aid. Evidence of academic awards or additional letters of recommendation could help your case.
Another example of a merit-based appeal includes a better offer from a competing school. You might state in your appeal that you’ll enroll if the college can match the offer from the other school. Keep in mind that this strategy typically only works if the other offer comes from a direct competitor.
Whether you’re filing a needs-based or merit-based appeal, you’ll need the documentation to back up your case. Make sure you can prove your point with supporting paperwork.
2. Include supporting documentation
When the U.S. Department of Education audits colleges, one of the things they look at are professional judgment appeals. They want to see that any increase in financial aid as a result of the appeal is backed up by third-party documentation.
If auditors don’t see such documentation or sound reasoning why an appeal was granted, they may hold the school responsible for the additional aid awarded. For this reason, financial aid administrators are sticklers for the rules, so give them what they need.
Documentation for needs-based appeals could include,
- Bills and receipts
- Letters of termination
- Bank statements
Paperwork for merit-based appeals could include,
- Copies of offers from other schools
- Grades and awards
- Letters of recommendation
3. Mail your appeal
Contact the school to be sure you address your letter to the appropriate office.
If it is a needs-based appeal, contact the financial aid office. If it is a merit-based appeal, contact the enrollment or admissions office.
Explain you want to initiate a Professional Judgement Review (or Special Circumstances Review, as some schools call it).
Do not attempt to enter into any sort of appeal over the phone. Your goal should be verifying where to mail the appeal.
4. Follow up
After a week or so, give the school a call to verify receipt. Use the same restraint in this phone call as you did in the one verifying the mailing address. You want to make sure they received your appeal, not try to strengthen it or fish around for a clue as to whether your appeal stands a chance.
A few tips on how to negotiate financial aid
Negotiating for more financial aid can feel uncomfortable, but there are ways you can approach the process to make it as smooth as possible. First, keep your letter short and fact-filled, avoiding long, emotional appeals.
Financial aid administrators do not want to hear sob stories or complaints. They want data they can plug into the formula that determines whether you get more money or not.
To that end, make sure to include a breakdown of figures illustrating how much you will be falling short. Your job is to demonstrate your financial need as clearly as possible.
Although this process might feel like a negotiation, you should avoid calling it a bargaining process. Instead, use the accepted lingo and refer to it as a “professional judgment” or “appeal.”
By approaching your appeal in the right way, you’ll know you’ve done everything you can to gain more financial aid. In the end, your chances of success depend on your school and your situation. Some colleges don’t negotiate at all. Others do, but not with everyone.
Even if you’ve done everything right, the decision to distribute more financial aid ultimately lies in the hands of the college.
Can you appeal the appeal?
No. There is no process for appealing to the college president, for example, or the Department of Education. The buck stops with the financial aid administrator.
That said, if your situation changes (i.e., gets worse for needs-based or better for merit-based), you may request another Professional Judgment Review in the future. In fact, you can appeal your financial aid package at any point throughout your college career.
At the same time, you can’t necessarily expect a ton more financial aid. If approved, your appeal may only mean an extra couple of thousand dollars. But that’s a win to be accepted and celebrated.
Asking for help isn’t always easy, especially when you’ve already asked via FAFSA and the help offered isn’t enough. It’s not because they don’t care, though. Financial aid administrators just need more information.
That’s why when you appeal for more financial aid, your focus should be explaining the details of your situation as honestly and completely as possible.
Explore other options for paying for college
You could win a scholarship for a number of reasons, including grades, athletics, or community service. Since you don’t have to pay back a scholarship, it’s the best type of aid to help you pay for college.
Keep in mind that you’ll likely need a co-signer to qualify for a private student loan. Before you sign any paperwork, make sure to read over the terms and conditions.
If you aren’t able to secure more federal financial aid, don’t lose hope. You do have other options to cover tuition bills, as long as you’re careful about how much student debt you take on.
Anyone worried about taking out too many loans should learn how to avoid major student debt.
Rebecca Safier contributed to the reporting for this article.
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